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The Hambledon Arts Society is committed to protecting personal information. This Privacy Policy relates to our use of any personal information we collect from you when you become a Member of the Society and pay a membership fee to support activities of the Society. This includes members who are directly involved with a Group’s activities, e.g. Drama, Film, Local History, Music, Painting, Poetry. This may also include lapsed members who wish to remain in contact with the society and may want to renew their membership at a future date.

The personal information we collect from you. We collect basic personal details such as your name, address, e-mail address, telephone number, subscriptions and dates paid, standing order details.

How we use information

We will use your information to send you newsletters, letters or emails to give you details of the Society’s activities and events including General Meetings, Talks, Play Productions, Film Evenings and special evenings or events that are likely to be of interest to you. Your information may be shared with the leaders of any Group you are directly involved with. This use is in our ‘Legitimate Interest’. We will not share your information with other third parties without your consent.

Security

We put in place reasonable security measures to protect against any unauthorised access or damage to, or disclosure or loss of, your information.

Your rights

Please let us know if your information changes as it is important that the personal information we hold about you is accurate and up to date.

We will keep your information indefinitely after you remain a member of the Hambledon Arts Society. We keep your information because you may resume your connection with the Hambledon Arts Society and take part again in our activities.

However, you can ask us to remove your personal information from our records at any time and we will do so and stop sending you any further newsletters.

You have the right to request a copy of all the personal information we hold about you in a Subject Access Request. To do this, simply write to us at the address below. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.

Changes to this Privacy Policy

We may amend this Privacy Policy from time to time; for example, to keep it up to date or to comply with legal requirements. If there will be any significant changes made to the use of your personal information in a manner different from that stated, we will seek your permission first.

How to contact us

For any questions or concerns relating to this Privacy Policy or our data protection practices, or to make a Subject Access Request, please contact us in one of these ways:

By post to: Hambledon Arts Society Secretary,
Lyndale, East Street, Hambledon, PO7 4RX

By email: info@hambledonartssociety.org.uk

Date: May 2018